RFID intelligent archives management is the combination of RFID automatic identification technology and background database management system to realize the whole process tracking and intelligent management of archives. With the increasing number of various information archives, the types of archives are becoming more and more diversified, and the paper information storage is expanding rapidly.

As a new generation of material tracking and information identification RFID technology, the rapid development of RFID technology brings more convenience to the information and automation of file management. It has the incomparable advantages of other technical methods, which provides more convenient and effective management mode for archives management, improves service level and improves the comprehensive strength of management.

RFID intelligent archives management system adopts advanced radio frequency identification technology and mature computer software technology. The system takes RFID as the information storage medium from the generation, archive, borrowing, searching, inventory and security of archives, and closely cooperates with the background database management system by using the handheld terminal, fixed RF reader and channel RF reading and writing equipment, Realize the information management of the storage, borrowing, return, searching and counting of archives and data. At the same time, the management system can carry out linkage management with the existing monitoring system, and realize seamless docking between the systems. And it can exchange and transmit the file information between the multi-level departments.

Electronic label of Archives: can write the file information into the label and print the basic information on the surface.

Label printer: prints UHF labels.

UHF RFID Reader: read and write when the label is distributed and access to files.

UHF RFID handheld terminal: file access operation, inventory operation.

Archives rack and label: each file grid has corresponding UHF label, which is convenient for access to files and inventory needs.

Access UHF RFID channel: File theft prevention, borrowing file check.

The archives management system of RFID technology is composed of the central database and terminal manager, which is the data access center and the information input and output terminal of the system. Terminal manager includes RFID tags, channel doors, handheld terminals, issuers and other devices integrating RFID function, which is an important port for central database to obtain information and output information.

The intelligent archives management system adopts advanced RFID automatic identification technology and computer software technology, takes RFID electronic label as the information storage medium and pastes it on the file bag, stores the basic information and collection return record of the file in RFID chip, and uses RFID reading and writing equipment such as non-contact intelligent librarian workstation, intelligent bookshelf and other RFID reading and writing equipment to cooperate with the backstage database management system, It can realize the information management of the working process of borrowing, returning, searching and counting archives.

The rapid development of RFID technology realizes the automation and intelligence of file management. Intelligent archives can automatically identify and collect information in archives by RFID technology, and realize the digital archives in the real sense. It has become one of the core technologies of the construction project of intelligent book management system. RFID RFID technology realizes automatic, real-time, accurate and intelligent management of archives.